Privacy policy

Summary

We respect the EU’s General Data Protection Regulations (GDPR), and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.

We are a polish IT company called WEBSENSA. This document describes our approach to privacy and data security. It applies to data collected by us when our clients use websites, do business, or use an application created by us.

Our policy covers

  1. Why we value your privacy
  2. What data do we process
  3. Your data in TimesheetKiller app
  4. Who is responsible for your information
  5. Who has access to information about you
  6. The steps we take to keep your information private
  7. How to make a complaint
  8. Changes to the policy

1. Why we value your privacy

We value your privacy as much as our own, so we’re committed to keeping your personal and business information safe. We ask only for the bare minimum from our customers. We will never use your personal information for any reason other than what you gave us permission for, and we’ll never give anyone access to it unless we’re forced to by law.

2. What data do we process

a. How we collect information

We ask for contact information, including your name and email address, on our website so that we can reply to your inquiry.

Our website uses cookies to serve better. It also uses standard analytics software that lets us know who visits our website.

We collect your email address when you sign up for one of our newsletters. We ask for your account and contact information when you want to use the software that we have built.

Occasionally, we might receive your contact information from one of our partners. If we do, we protect it exatly as if you give it to us directly.

Our application uses the publicly open accessibility API to obtain information.

b. What information we hold

  • When you contact us by email or through our website, we collect your name, email address, social media username, and the company you work for, if you’ve given us that.
  • When you download our software, we collect an email address from you.
  • If you sign up for a newsletter, we only collect your email address.
  • When you buy something from us, we collect your name, email address, phone number, and a delivery address.
  • If you do business with us, we also collect your business name and bank details and keep records of the invoices we send you and the payments you make.
  • When you use our application, these applications may collect the name of the programs, name of the documents that you are working on, folder in which they are stored, the status of your mouse, and time when you started and stopped working.
  • When you visit our pages, we collect Log Data. Log Data may include information such as your computer’s IP address, browser version, our pages that you visit, the time and date of your visit, the time spent on those pages, and other statistics. We are using it just for statistics – this data is anonymized. 

c. Where we store your information

When you contact us by email or through our website, we store your information in our database. The same happens when we collect the email address from you for the newsletter. When you buy something, your information is stored on our eCommerce platform, and if we do business, we store your information on our accounts software. We chose these systems partly for their commitment to security.

Our application stores information locally on the working computer. 

d. What we use your information for

We occasionally use your contact information to send you details of our products and services. When we do, you have the option to unsubscribe from these communications, and we won’t send them to you again. We use the information that you have entered into our system to process it and present it to you. We use depersonalized data to train models of our neural networks. We might also email or phone you about our products and services, but if you tell us not to, we won’t get in touch again. We will use your information to send you invoices, statements, or reminders.

Our software uses stored information to generate a report of your work. The data is analyzed and grouped into individual projects in which you work. It is up to you what you do with your data. You may or may not transfer it to third parties. 

4. Who is responsible for your information

Websensa sp. z o.o., registered in Poland, is responsible for the security of your information. You can contact them via email at privacy (@) websensa.com if you have any concerns about the information we store.

5. Who has access to information about you

When we store information in our own systems, only the people who need it have access. Our management team has access to everything you have provided, but individual employees have access to only what they need to do their job.

In case of software created by us you are the only one that has access to it. 

6. The steps we take to keep your information private

Where we store your information in third-party services, we restrict access only to people who need it. We use different passwords for each service and never use the same password twice.

7. How to make a complaint

We take complaints very seriously. If you’ve any reason to complain about the ways we handle your privacy, please contact our Data Protection Manager by email at privacy (@) websensa.com.

8. Changes to the policy

If we change the contents of this policy, those changes will become effective the moment we publish them on our website.